Sustainable Trade Regimes with Europe and Africa through Mapping Innovation, New-technology and Growth-mindset - STREAMING

STREAMING Open Call
Knowledge Transfer Grant: Proposal Template

Table of Content
Call Publication Notice
Open Call – Proposal Template
Background & Objectives
1.	Section 1: Project Description
1.1.	Summary of the Proposal
1.2.	Objectives
1.3.	Gender Equality and Inclusion
2.	Section 2: Implementation Plan
2.1.	Activities and Work Plan
2.2.	Timeline (Gantt Chart or Narrative Description)
2.3.	Expertise for the project
3.	Section 3: Impact and Expected Outcomes
3.1.	Stakeholder Engagement
3.2.	Communication & Dissemination
4.	Section 4: Budget Overview
4.1.	Requested Amount (EUR)
4.2.	Cost Breakdown
4.3.	Justification of Resources
5.	Section 5: Ethics, Data Management
5.1.	Ethics Considerations
5.2.	Data Management
6.	Section 6: Checklist & Submission Guidance
6.1.	Proposal Structure Checklist
6.2.	Submission Guidance
7.	Section 7: Annexes
7.1.	Declaration of Honour (DoH)  and Absence of Conflict of Interest (CoI)
7.2.	Declaration on Double Funding
7.3.	Signature and Date
8.	Contacts

Call Publication Notice
Call ID: Knowledge Transfer 
Call Deadline: 02.03.2026, 23:59 CET
Call Budget: 275.000,00 €
Funding Body: Hochschule Weihenstephan-Triesdorf - University of Applied Sciences, on behalf of the STREAMING-consortium
Expected Duration: 8 – 12 months
Maximum Funding: 25.000,00 € per grant 
Weblink for further information (full call text/application forms/guidance): STREAMING - Sustainable Trade Regimes with Europe and Africa through Mapping Innovation, New-Technology and Growth-Mindset
Open Call – Proposal Template
This section collects the essential administrative information about the applicant organization. Please ensure that all details are accurate and consistent with the official registration documents of your legal entity. Note that the information provided in this section will be used for eligibility verification and contracting purposes.
Project Title: [insert full project title]
Project Acronym: [insert acronym]
Main Topic: [ Please select one targeted topic ]
Alternative Topic (optional): [ Please select one targeted topic ]
Leading Applicant Organization Name: [legal name of applying entity]
Legal Status: [NGO/EDU/PUB/OTH]
Country of Registration: [legal registration]
Contact Person: [name & mail of main contact person]
Funding Programme: Horizon Europe
Type of Call: Open Call for Third Parties (FSTP)
Issued by: STREAMING – HSWT
Publication Date: 19.12.2025
Submission Deadline: 02.03.2026, 23:59 CET – per Mail only via STREAMING@bayfor.org

Leading Partner:
Entity Name:		
Full Adress:		
Legal Representative (name, e-mail):		
Contact Person (if different than legal rep.):		
Type of Partner	☐ Academy
☐ University
☐ National/Regional Authority
☐ Public/Private Research Organization
☐ Non-Profit-Organization
☐ Other	
Signature and Stamp (legal rep.)		

Partner 2 (if applicable):
Entity Name:		
Full Adress:		
Legal Representative (name, e-mail):		
Contact Person (if different than legal rep.):		
Type of Partner	☐ Academy
☐ University
☐ National/Regional Authority
☐ Public/Private Research Organization
☐ Non-Profit-Organization
☐ Other	
Signature and Stamp (legal rep.)		

Partner 3 (if applicable):
Entity Name:		
Full Adress:		
Legal Representative (name, e-mail):		
Contact Person (if different than legal rep.):		
Type of Partner	☐ Academy
☐ University
☐ National/Regional Authority
☐ Public/Private Research Organization
☐ Non-Profit-Organization
☐ Other	
Signature and Stamp (legal rep.)		

Background & Objectives
This Open Call aims to identify and support third parties that can contribute innovative solutions aligned with the objectives of the STREAMING project. Selected third parties will receive financial support to carry out specific activities contributing to basic research to solve problems within the entire African food trade system by strengthening the network among all food system actors. This includes industry, trade systems, farming and entrepreneurs. With this core approach, STREAMING aims to achieve an overall improvement of the African food trade system towards more resilience against external factors such as climate change or conflicts, which addresses SDG2 (zero hunger), SDG3 (good health and wellbeing), SDG12 (responsible consumption and production) and SDG 13 (climate action).
The topics and activities outlined under the FSTP have been carefully selected to address specific needs that are explicitly outside the expertise and capacity of the project consortium members as this is clearly stated in the project proposal to ensure transparency and appropriate use of funding.
The allowed font type is “Arial” with the minimum font size 11 points, the paragraph spacing 6pt and single line spacing. The page size is A4, and all margins (top, bottom, left and right) must be at least 15 mm (not including any footers or headers). Proposals that do not comply with these requirements will be excluded from evaluation as non-eligible. 
The total length of the entire proposal, excluding the tables on costs justification and funding (section 4.2) as well as the ethics self-assessment (section 5.1), must not be more than 10 pages. Page count starts from Section 1. Removing explanatory text in the proposal template, located below the paragraph sub-titles in cursive is allowed and encouraged. External evaluators are instructed to dismiss pages after the 10th page from the evaluation.
1.	Section 1: Project Description
1.1.	Summary of the Proposal 
[Provide a concise summary of the proposed project. Describe the problem or challenge being addressed, the proposed approach or solution, and the expected results or impact. The summary should capture the project’s innovative aspects, its potential contribution to the Open Call objectives, and its added value for the target community and/or sector.]
•	Evaluators will assess the clarity, coherence, and completeness of the summary, as well as the relevance and innovativeness of the proposed idea in relation to the Open Call topic.
[To be filled by proposing entity/consortium]
1.2.	Objectives
[Clearly define the main objectives of the project. Objectives should be specific, measurable, achievable, relevant, and time-bound (SMART). Explain how each objective contributes to addressing the challenges or opportunities identified in the Open Call and how the results will support the broader goals of STREAMING.]
[To be filled by proposing entity/consortium]
1.3.	Gender Equality and Inclusion 
•	[Describe how your project embeds gender equality, diversity, and inclusion, ensuring a gender-balanced team, gender-sensitive analysis, and equitable participation of underrepresented groups. Clearly explain how the project will actively support and empower women. Outline the planned actions to create a positive gender impact, including integrating gender perspectives into data and activities, addressing gender-specific barriers, and demonstrating how your approach strengthens women’s participation and contributes to the project’s overall quality and relevance.]Evaluators will assess the integration and adequacy of gender-related measures, the potential impact on gender equality, and the coherence of these actions with the overall project concept.
[To be filled by proposing entity/consortium]
2.	Section 2: Implementation Plan
2.1.	Activities and Work Plan
[This section should describe how the proposed project will be implemented — detailing the planned activities, timeline, and responsibilities of each partner or team member. Applicants are expected to demonstrate that the project is well-structured, feasible, and efficiently managed. within the available timeframe and budget.]
[Provide a clear and logical description of the main activities to be carried out in order to achieve the stated objectives. Outline the work plan structure (e.g. work packages, tasks, milestones, and deliverables) and explain how these elements are interlinked to ensure coherent progress throughout the project.
Applicants may describe each activity briefly, indicating its purpose, expected outcomes, and dependencies. If applicable, mention any collaborations, resources, or methodologies that are critical to successful implementation.]
•	Evaluators will assess the clarity and completeness of the work plan, the feasibility of the proposed activities and the link between objectives, actions, and expected results.
[To be filled by proposing entity/consortium]

2.2.	Timeline (Gantt Chart or Narrative Description)
[Present the planned schedule of activities over the proposed project duration. A Gantt chart is recommended but not mandatory; alternatively, a narrative timeline describing the sequencing and duration of key activities can be provided. Indicate key milestones and deliverables to demonstrate a realistic and achievable workflow.]
•	Evaluators will consider the realism and consistency of the timeline with the project’s scope, objectives, and available resources. Unrealistic or overly compressed schedules may negatively affect the assessment.
[To be filled by proposing entity/consortium]
2.3.	Expertise for the project
[Describe the project team composition and assign specific roles and responsibilities for each participant or partner. Identify who will lead each activity or work package, and outline the management structure and communication mechanisms that will ensure effective coordination and decision-making.
If the proposal involves multiple organizations, briefly describe how collaboration and information flow will be organized.]
•	Evaluation hint: Evaluators will assess the clarity of roles, the appropriateness of expertise and experience of the team, and the soundness of management and coordination arrangements.
[To be filled by proposing entity/consortium]
3.	Section 3: Impact and Expected Outcomes 
[Describe the expected impact of your project on the target groups, including short- and long-term outcomes across technical, environmental, social, or economic dimensions. Explain how these outcomes address the Open Call priorities, contribute to the EU Farm to Fork Strategy, promote sustainability, and support gender-responsive and inclusive results.
Use the table below to illustrate the expected outcomes for each target group with clear, measurable indicators (KPIs). Include the target group, expected outcome, type of impact (e.g. technical, environmental, social, or economic), indicator, and timeline.]
•	Evaluation hint: Evaluators will assess the clarity, significance, and credibility of the expected outcomes, as well as their alignment with the Open Call objectives and potential to generate meaningful impact beyond the project duration.

Target Group (who benefits)	Expected Outcome (what changes)	KPI 
(measurable metric)	Impact Type 
(dimension, e.g. technical, environmental etc.)	Timeline 
(long and short term)	

					

[To be filled by proposing entity/consortium]
3.1.	Stakeholder Engagement 
[Identify the key stakeholders (e.g. end users, policy actors, SMEs, farmers, researchers, or civil society organizations) who will benefit from or contribute to the project. Describe how these stakeholders will be involved throughout the project lifecycle – from co-design and implementation to testing, dissemination, and exploitation of results.
Applicants should demonstrate awareness of the stakeholder ecosystem and include measures for communication, participation, and feedback.]
•	Evaluation hint: Evaluators will assess the quality and relevance of stakeholder involvement, the appropriateness of engagement methods, and the potential for knowledge exchange and co-creation.
[To be filled by proposing entity/consortium]
3.2.	Communication & Dissemination
[Describe how the project results, knowledge, and outputs will be communicated and disseminated to relevant stakeholders, end-users, or the wider public. Indicate channels, formats, and timing of dissemination activities, and explain how these will maximize impact and uptake of results.]
•	Evaluators will assess the relevance, effectiveness, and clarity of the communication strategy, as well as its alignment with project objectives and target audiences.
[To be filled by proposing entity/consortium]
4.	Section 4: Budget Overview
[This section provides a summary of the financial aspects of the proposal. Applicants must ensure that the requested funding is reasonable, justified, and aligned with the planned activities and expected outcomes. All financial information should be presented in euros (EUR) and comply with the eligibility and cost rules defined in the Open Call guidelines.]

4.1.	Requested Amount (EUR)
[Indicate the total amount of financial support requested from the FSTP scheme, expressed in euros (EUR). If you (or your consortium) are/is located outside the eurozone, please note the ECB's daily exchange rates (updated at 16:00 CET). This should correspond to the total eligible costs necessary to implement the project as described in the proposal.
If the Open Call specifies a maximum or fixed contribution per project, applicants should ensure that their requested amount does not exceed that threshold.]
•	Evaluators will assess whether the requested funding is appropriate and proportional to the project’s scope, objectives, and expected results.
[To be filled by proposing entity/consortium]
4.2.	Cost Breakdown
[Provide a simple cost structure that reflects how the requested funding will be used. This may include indicative categories such as:
•	Personnel costs
•	Equipment or material costs
•	Travel and subsistence
•	Subcontracting or external services
•	Other direct costs (e.g. dissemination, communication, etc.)
A narrative explanation is needed, in order to show that the requested budget is realistic and cost-efficient. Please note that all costs must be entered in EUR. VAT is not eligible.]
•	Transparency and plausibility of the cost structure will be evaluated as well as the cost-efficiency of the approach, and whether resources are proportionate to activities and expected outcomes.
[To be filled by proposing entity/consortium]
	Lead	Partner 2	Partner 3	
Personnel Costs (A)	- €	- €	- €	
Subcontracting (B)	- €	- €	- €	
Purchase Costs (C) 	- €	- €	- €	
Other Cost Categories (D)	- €	- €	- €	
Indirect Costs €	- €	- €	- €	
Total costs €	- €	- €	- €	
4.3.	Justification of Resources
[Provide a concise justification for the proposed use of funds. Explain how the requested resources (financial, human, and material) are adequate and necessary to achieve the objectives and deliver the planned results. Applicants should demonstrate that the budget reflects a realistic and efficient use of funds, avoiding unnecessary or excessive expenses.
Where applicable, specify any in-kind contributions or co-funding that complement the requested support.]
•	Evaluators will assess the coherence between the budget and work plan, the adequacy of resources for achieving objectives, and the efficiency of cost allocation.
[To be filled by proposing entity/consortium]
5.	Section 5: Ethics, Data Management 
[This section addresses the ethical, data management, and communication aspects of the proposed project. Applicants should demonstrate compliance with ethical standards, a robust approach to managing project data, and an effective strategy to disseminate results and engage stakeholders.]
5.1.	Ethics Considerations
[Identify any potential ethical issues related to the project, such as human or animal research, personal data processing, environmental impacts, or dual-use concerns. Describe the measures and procedures that will be implemented to ensure compliance with relevant national and EU regulations and ethical standards. Before taking on the Ethics Self-Assessment, ask the following questions:
•	Have you clearly described the project’s objectives, target groups (e.g., youth in Africa, women, farmers), and geographical scope (African-European trade systems etc.)?
•	Have you identified the key activities of the project (e.g., training programmes, innovation hubs, networking platforms, policy recommendations)?
•	Have you considered whether any of these activities might raise ethical issues (see next sections)?
•	Have you identified all participating organizations, their roles and responsibilities, including partners in Africa and Europe?
•	Is there clarity on how ethical decision-making will be managed across the consortium (who takes lead for ethics, who monitors, who reports)?
Please keep in mind that the Ethics Self-Assessment needs to be filled out entirely!]
•	Evaluators will assess the awareness of ethical issues, the adequacy of mitigation measures, and the compliance with applicable laws and regulations.
[To be filled by proposing entity/consortium]

Ethics Self-Assessment
Ethical Issue	
Does the project involve research on human embryos or the use of human embryonic stem cells (hESC)?	☐ Yes
☐ No	
Does the project involve human participants (e.g., surveys, interviews, field work) or collection of data from them?
	☐ Yes
☐ No	
Does the project involve the use of human cells/tissues (including primary material)?
	☐ Yes
☐ No	
Does the project involve the collection, processing or use of personal data (including via ICT, sensors, mobile devices)?
	☐ Yes
☐ No	
Does the project involve animals (including vertebrates, cephalopods, field studies on animals)?
	☐ Yes
☐ No	
Does the project involve non-EU countries (e.g., partners in Africa) and do the activities raise potential ethical issues in those countries (e.g., local regulations, vulnerable populations)?
	☐ Yes
☐ No	
Does the project involve dual use of research / potential misuse of results (i.e., peaceful vs non-peaceful application)? 	☐ Yes
☐ No	
Does the project involve environmental, health and safety risks (e.g., new technologies, novel foods, biotechnology, trade impacts)?
	☐ Yes
☐ No	
Does the project involve artificial intelligence, machine learning or automated decision making that may raise ethical issues (bias, transparency, accountability)?
	☐ Yes
☐ No	
Does the project involve vulnerable populations (e.g., youth unemployed, informal economy workers, women in developing countries) and accordingly special ethical considerations (consent, power balance, cultural sensitivity)?
	☐ Yes
☐ No	
Does the project involve indigenous peoples, local communities or minority groups (e.g., in Africa) and accordingly issues of respect, benefit sharing, cultural heritage?
	☐ Yes
☐ No	
Does the project involve public engagement, citizen science or participatory methods and if so, are ethical issues of involvement, consent, expectations addressed?	☐ Yes
☐ No	
Does the project involve open science, data sharing, data repositories, and accordingly issues of data protection, IP, benefit sharing?	☐ Yes
☐ No	
Are there any intellectual property, commercialization, trade-policy dimensions that raise ethical/regulatory issues (e.g., fairness in trade, power imbalances between Europe and Africa)?	☐ Yes
☐ No	
Could the project’s outcomes or methods lead to unintended social, economic or environmental impacts (e.g., excluding certain groups, increasing inequality, negative environmental externalities)?	☐ Yes
☐ No	
Are there other ethics issues not listed above that might apply (e.g., working in fragile contexts, travel risks, conflicts of interest, research integrity)?	☐ Yes
☐ No	
I confirm that none of the above issues apply to this proposal 	☐ Yes	
Mitigation & Management
[For each issue where you answered “Yes”, provide the following:
•	Brief description of the ethical issue.
•	What mitigation measures will you implement? (e.g., informed consent process, anonymization of data, ethics approval, local regulatory authorization, training of staff)
•	Who is responsible for implementing/monitoring the mitigation? Which partner?
•	What is the timing of the mitigation (before start of activity/during/after)?
•	What documents are/will be available? (e.g., ethics committee approval, data-protection agreement, informed consent templates)
•	How will you monitor and report the ethics issue during the project (e.g., periodic check, internal audit, ethics advisor)?
•	If working with partner countries (Africa), how do you ensure compliance with both EU and local ethical standards and regulations?
•	How will you ensure fairness, equity, benefit sharing among partners, especially between Europe and Africa?
•	How will you ensure transparency, accountability and open access (where applicable) while respecting confidentiality, data protection and local sensitivities?]

[To be filled by proposing entity/consortium]
5.2.	Data Management 
[Fill out the table below how project data will be collected, stored, and shared, in accordance with the FAIR principles (Findable, Accessible, Interoperable, Reusable) where applicable. Include details on data types, storage solutions, access rights, and strategies for data protection and long-term preservation. It is recommended to attach any existing data protection approvals or memoranda of understanding with partner countries (if applicable) or to indicate an expected timeline for obtaining them.]
•	Evaluators will consider the clarity, feasibility, and completeness of the data management plan, including compliance with GDPR and other relevant standards.
Data Management	Details	Details	
Have you assessed whether personal data will be collected or processed?	☐ Yes
☐ No			
Have you verified compliance with GDPR (for EU partners) and local data protection regulations?	☐ Yes
☐ No			
Will you anonymize or pseudonymize data where appropriate?	☐ Yes
☐ No			
Have you obtained or plan to obtain informed consent from participants, including for data reuse and open access?	☐ Yes
☐ No			
Will data be stored securely with measures such as encryption, access control, and defined retention periods?	☐ Yes
☐ No			
If data is transferred across borders (e.g., EU ↔ Africa), is there a data-transfer agreement in place?	☐ Yes
☐ No			
Does the project involve dual use of research / potential misuse of results (i.e., peaceful vs non-peaceful application)? 	☐ Yes
☐ No			
Have you assessed risks related to re-identification, special category, or sensitive data (e.g., health, biometrics)?	☐ Yes
☐ No			
Are you compliant with open science mandates while respecting confidentiality and data protection?	☐ Yes
☐ No			
Will project data be collected, stored, and shared according to FAIR principles (Findable, Accessible, Interoperable, Reusable) where applicable?	☐ Yes
☐ No			
Have you defined storage solutions, access rights, and long-term preservation strategies for project data?	☐ Yes
☐ No			

[To be filled by proposing entity/consortium]

6.	Section 6: Checklist & Submission Guidance
This final section provides a structured checklist and guidance to ensure that proposals submitted under the Open Call are complete, compliant, and well-structured. Applying entities or consortia are encouraged to carefully review this guidance before submission.
6.1.	Proposal Structure Checklist
Ensure that your proposal includes all the required sections and that each section is completed according to the instructions and word limits:
Section	Checklist	
General Information	☐ Completed with title, acronym, organization etc.	
Project Description	☐ Objectives clearly stated
☐ Gender and inclusion considerations addressed
☐ Work packages, deliverables and milestones described	
Implementation Plan	☐ Activities and work plan described
☐ Timeline/Gantt chart provided or narrative explained	
Impact	☐ Expected outcomes described
☐ Stakeholder engagement outlined	
Budget Overview	☐ Requested amount indicated
☐ Cost breakdown provided (if applicable)
☐ Justification of resources included	
Ethics, Data & Communication	☐ Ethical issues identified and addressed
☐ Communication and dissemination strategy defined	

6.2.	Submission Guidance
Format and Language
•	Proposals must be submitted in English.
•	Use clear, concise, and professional language.
•	Adhere to the page limit with a maximum of 10.
Attachments/Annexes
•	Include any mandatory annexes requested by the Open Call
•	Label all files clearly and reference them in the main proposal if necessary.
Evaluation Considerations
•	Proposals will be evaluated according to the evaluation hints provided in each section.
•	Ensure that each section is complete, coherent, and aligned with the objectives of the Open Call and the overarching STREAMING project.
Final Checks
•	Verify that all required fields in the proposal template are filled in.
•	Confirm that the requested budget is realistic and justified.
•	Make sure that ethical, gender, diversity, and inclusion aspects are addressed.
•	Confirm that timelines and deliverables are feasible and clearly presented.

7.	Section 7: Annexes
This section formalizes the applicant’s/consortia’s commitment to comply with the ethical, legal, and administrative requirements of the Open Call. It includes declarations on conflict of interest, on confidentiality, and confirmation of the accuracy of the submitted information.
7.1.	Declaration of Honour (DoH)  and Absence of Conflict of Interest (CoI)
Applying entities must declare that all provided information is true and legally binding. Furthermore, they must declare any actual or potential conflicts of interest that could affect the impartial assessment or implementation of the project.
7.2.	Declaration on Double Funding
Applying entities must confirm that neither the project as a whole nor any parts of it have benefited from any other EU grant. The declaration needs to be signed at proposal submission as well as at the official ending date of the project.
7.3.	Signature and Date
The proposal must be signed and dated by an authorized representative of the leading applicant organization, confirming that:
•	The information provided is complete and accurate.
•	The applicant(s) agree(s) to comply with all Open Call rules and conditions.

____________________________			         			__________________
Signature														Date
[forename/surname]
[signature]

8.	Contacts
In case of any administrative issues, applicants are asked to either contact the STREAMING coordinators office at University of Applied Sciences Weihenstephan-Triesdorf (HSWT) or the project management partner Bavarian Research Alliance (BayFOR) under the contact details displayed down below:
Coordinators Office of STREAMING for submissions and inquiries:
Hochschule Weihenstephan Triesdorf - University of Applied Sciences
Institute for Food Technology / Food Startup Incubator Weihenstephan (FSIWS)
Contact: Marlies Resch (Project Coordinators Office)
Phone: +49 8161 71-5237
E-Mail: marlies.resch@hswt.de
Address: Am Staudengarten 11, 85354 Freising,
Project Management Partner STREAMING for administrative issues:
Bayerische Forschungsallianz – Bavarian Research Alliance
Unit Project Management
Contact: Elias Krikonas
Phone: +49 89 9901 888-176
E-Mail: Krikonas@bayfor.de
Address: Prinzregentenstraße 52, 80538 Munich

Title: Sustainable Trade Regimes with Europe and Africa through Mapping Innovation, New-Technology and Growth-Mindset 
Type of action: HORIZON Research and Innovation Actions
Topic: HORIZON-CL6-2024-FARM2FORK-01-11
Start date of project: 01 February 2025 ● Duration: 42 months
© STREAMING Consortium, 2025
This document is based on the @INCITiS-FOOD Open Call Document and is used in compliance with its terms.